PAY BY CHECKS

Once you decide to pay a supplier bill, you can select to pay by check. Then, at the end of the day, the manager can print all checks by batch. Finally, the bank reconciliation process will match the checks you sent to suppliers with actual bank statements.

Configuration

Configuration

Install the required module To record supplier payments by checks, you must install the Check Writing module. This module handle the process of recording checks in KIU ERP. Others modules are necessary to print checks, according to the country. As an example, the U.S. Check Printing module is required to print U.S. checks.

Note

According to your country and the chart of account you use, those modules may be installed by default. (example: United States users have nothing to install, it's configured by default).

Activate checks payment methods

In order to allow payments by checks, you must activate the payment method on related bank journals. From the accounting dashboard (the screen you get when you enter the accounting application), click on your bank account on More ‣ Settings option. On the Payment Method field, set Check.

(a)

United States

For the United States, KIU ERP supports by default the check formats of:

• Quickbooks & Quicken: check on top, stubs in the middle and bottom
• Peachtree: check in the middle, stubs on top and bottom
• ADP: check in the bottom, and stubs on the top.

It is also possible to customize your own check format through customizations.

a supplier bill with a check

Paying a supplier with a check is done in three steps:

1. registering a payment you'd like to do on the bill
2. printing checks in batch for all registered payments
3. reconcile bank statements

==== Register a payment by check To register a payment on a bill, open any supplier bill from the menu Purchases ‣ Supplier Bills. Once the supplier bill is validated, you can register a payment. Set the Payment Method to Check and validate the payment dialog.

(a)

Explanation of the fields of the payment screen:

Has invoices:"Technical field used for usability purposes"

Hide payment method: Technical field used to hide the payment method if the selected journal has only one available which is 'manual'

Code: Technical field used to adapt the interface to the payment type selected.

Manual Numbering: Check this option if your pre-printed checks are not numbered.

Check Number: The selected journal is configured to print check numbers. If your pre-printed check paper already has numbers or if the current numbering is wrong, you can change it in the journal configuration page.

Print checks

From the accounting dashboard, on your bank account, you should see a link "X checks to print". Click on this link and you will get the list of all checks that are not printed yet. From this screen, you can print all checks in batch or review them one by one.

If you want to review every payment one by one before printing the check, open on the payment and click on Print Check if you accept it. A dialog will ask you the number of the check. It automatically proposes you the next number, but you can change it if it does not match your next check number.

To print all checks in batch, select all payments from the list view and Print Check from the top "print" menu.

(a)

Reconcile Bank Statements

Once you process your bank statement, when the check is credited from your bank account, KIU ERP will propose you automatically to match it with the payment. This will mark the payment as Reconciled.

Tip

To review checks that have not been credited, open the list of payments and filter on the Sent state. Review those payments that have a date more than 2 weeks ago.

Thanh toán chi phí bất kỳ bằng séc

Bạn có thể đăng ký một khoản thanh toán mà không liên quan đến hóa đơn nhà cung cấp. Để thực hiện, sử dụng menu ở trên cùng Mua hàng ‣ Thanh toán. Đăng ký thanh toán của bạn và chọn phương thức thanh toán bằng séc.

Nếu bạn phải thanh toán một hóa đơn nhà cung cấp cụ thể, hãy thêm tham chiếu của hóa đơn vào trường Ghi nhớ.

(a)

Sau khi việc thanh toán bằng séc của bạn đã được đăng ký, bạn đừng quên Xác nhận. Khi đã xác nhận, bạn có thể sử dụng In Séc một cách trực tiếp hoặc theo hướng dẫn ở trên để in séc theo lô:

• In séc
• Đối soát sao kê ngân hàng